Outlook Data Files. If your online mailbox is nearly full, you can export some items to an Outlook Data File. You can also use these files to create archives, project files, or backups from any Outlook account. Tip: If your Outlook Data File. Learn How to remove an Outlook. This is a synchronized copy of the messages saved on a server. It can be accessed from multiple devices and applications such as Outlook. Tip: It isn't necessary to back up an offline Outlook Data File.
If you set up the account again or on another computer or device, a synchronized copy of your messages will be downloaded. Outlook uses a data file to save items on your computer, the Outlook Personal Folders file. With a Microsoft Exchange account, your items are usually delivered to and saved on the e-mail server. To allow you to work with your messages without connection to the e-mail server, Outlook offers offline folders, which are saved in an Offline Folder file.
To create archives, project files, or backup files of the Outlook folders and items on your computer, including Exchange accounts, you must create and use additional.
By default, Outlook creates a. This file format cannot be read with Microsoft Outlook 97, 98, , or Note: Specifying a display name helps you to distinguish between different Outlook data files when you work with more than one. We recommend choosing a name that is meaningful to you. If you want to password-protect your data file, under Password , enter your password in the Password and Verify Password text boxes. Add your Microsoft email account to Outlook.
After you do this, Outlook will automatically sync with Microsoft You'll see the contents of your Microsoft mailbox appear in Outlook. Choose from the export instructions to export your email from the source account to a. For example, if you have Outlook , choose Outlook and Outlook Export Outlook items from a. For example, if you have Outlook , choose Outlook Export Outlook items to a. After your email data is exported to a.
You can import it to other email accounts. If you want to do this using Outlook, see Import email, contacts, and calendar from an Outlook.
If your ribbon doesn't have a File option in the top left corner, see What version of Outlook do I have? Select the name of the email account to export, as shown in the picture below.
Only information for one account can be exported at a time. Make sure that the Include subfolders check box is selected. This ensures that everything in the account will be exported: Calendar, Contacts, and Inbox. Choose Next. Click Browse to select where to save the Outlook Data File. Enter a file name , and choose OK to continue. Type a different file name before choosing OK. If you are exporting to an existing Outlook Data File.
Outlook begins the export immediately unless a new Outlook Data File. Now that your Outlook data is in a. You can save the. You can also save to a portable drive, then import your email, contacts, and calendar to Outlook. This ensures that everything will be exported: Calendar, Contacts, and Inbox. Choose Browse to select where you want to save the Outlook Data File. Select OK to continue. Note: If you have previously used the export feature, the previous folder location and file name appear.
Make sure that you change the file name if you want to create a new file instead of using the existing file. The size of file is But fails. I am still waiting for any possible solution to open my pst file , i also tried to open this file in Outlook, and outlook , its not working. There are commercial PST repair tools that may be able to help. Google " pst OR office repair". Office Office Exchange Server. Not an IT pro? Sign in. Any additional Outlook data files stored on your computer won't be searched unless you change your search scope to All Mailboxes.
You might also have an Outlook data file if you use AutoArchive with your Exchange server email account. This is a different feature than Archive button in Outlook For more information, see Archive in Outlook To see what your AutoArchive settings and location are, and for instructions to turn off AutoArchive, see Automatically move or delete older items with AutoArchive.
In order for Outlook to search a Personal Folders file for a specific word or phrase or sender, the file must be open in Outlook.
Expand the top level of the Outlook data file in the Outlook Navigation pane to see the subfolders in the file. Click each subfolder to see the contents.
If you want to import your archived items back into your Inbox, follow the instructions for importing a. In Outlook , Outlook , Outlook , new Outlook data files are, by default, saved in the following locations:.
All messages, contact information, calendars, and other data that you create in Microsoft Outlook are kept in your Personal Folders file. Outlook provides an archive function to purge your commonly used folders of older content that you don't need, but don't want to delete.
You can have this done automatically with AutoArchive, or you can also archive manually as desired. You can also move items manually between Outlook Data Files for organizational purposes. By default, Outlook's search only returns items in the current mailbox or Outlook Data File.
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